Job Applicant Privacy Notice

EFFECTIVE DATE: June 1, 2023 PURPOSEENTRUST Solutions Group, including its brands Spectrum Engineering Corporation, FiberRise, Texas Utility Engineering, ESC Engineering, G2 Integrated Solutions, Kestrel Power Engineering, TG Advisers, Inc., QC Data, and Magellan Advisors (collectively, “ENTRUST”, “we”, “us”, or “our”), is committed to ensuring the protection of Personal Information submitted to us in the employment and job application process.  This California Residents’ Notice (“Notice”) describes what Personal Information we collect in the employment application context, and the rights and obligations you may have in connection with it.

  • INFORMATION WE COLLECT ABOUT JOB APPLICANTS ENTRUST may collect the following personal information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly with you (“Personal Information”) for business purposes as part of your employment application with ENTRUST:
    • Identifiers and demographic data. This includes data such as title, full name, gender, age, contact details, such as current and prior home and work address, phone number(s), email address(es), your geographic preferences for the location of employment, driver’s license details, proof of eligibility to work and details of any work permit application, including biometric data.
    • Sensitive data.  This includes data like Social Security, Driver’s License, Passport or other governmental identification number, medical or health related information, performance reviews, etc. collected for business purposes.
    • Characteristics of protected classifications under California and Federal law. This includes but is not limited to data such as citizenship, race, ethnic origin, or nationality.
    • Professional or employment-related information. This includes information such as work history, prior employer information, and professional certifications.
    • Non-public education information. This is information related to your academic credentials such as what school you went to, what your GPA was, what activities or sports you did in school, or other data on your school transcripts.

Personal Information does not include publicly available information, i.e., information that is lawfully made available from federal, state, or local government records. Personal Information does not include information that is deidentified or aggregate consumer information.

  • WHERE WE GET YOUR PERSONAL INFORMATION
    ENTRUST obtains the categories of Personal Information listed above from the following categories of sources:

    • Directly from you. For example, from forms you complete or products and services you purchase (if any).
    • From prior employers, references, recruiters, recruitment agencies and job-related social media platforms.
    • From independent third parties related to your eligibility for employment, such as background check companies and drug testing facilities.

 

  • USE OF YOUR PERSONAL INFORMATION ENTRUST will process your Personal Information for the purposes listed below, primarily related to your employment application and, if you are hired, for employment-related purposes, including:
    • Recruitment, including, verifying eligibility to work, obtaining professional and personal references and screening of educational and professional background data prior to and during the course of the interviewing process and employment, including carrying out criminal record checks (where permitted under applicable law).
    • Assessing your suitability for employment with ENTRUST.
    • Verifying certain information about you.
    • Conducting application and employment-related statistical analyses.
    • Communicating with you during the hiring process and, if hired, during employment.
    • Compliance with all relevant legal, regulatory, and administrative obligations and responsibilities of ENTRUST.
    • Conducting exit interviews.
    • For a purpose described to you when collecting your Personal Information.

We will not collect additional categories of Personal Information or use the Personal Information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

  • HOW WE DISCLOSE YOUR PERSONAL INFORMATION Within our company Because we have operations in many different locations, we may transfer your information from one legal entity to another or from one location to another in order to accomplish purposes listed in this Policy (including those for which we retain service providers as described below). We will transfer your personal information in a manner that is consistent with applicable legal requirements.
  • With third parties, we may share your personal information with service providers we have retained to perform services on our behalf to:
    • comply with legal obligations, including in response to a legitimate legal request from law enforcement authorities or other government regulators
    • conduct business operations, including recruiting, background checks, and human resources and insurance benefit administration
    • maintain the security and integrity of our networks and systems
    • investigate suspected or actual illegal activity
    • prevent physical harm or financial loss
    • support the sale or transfer of all or a portion of our business or assets (including through bankruptcy)

 

All of our service providers will use personal information only for the purposes identified in this policy and will provide services under a contract which restricts use of information to that which is necessary to perform services on our behalf or to comply with legal requirements.

We disclose your Personal Information for business purposes only to Service Providers and/or Contractors, where required by law, or in response to valid legal process compelling disclosure.

SELLING YOUR PERSONAL INFORMATION
ENTRUST does not and will not sell your Personal Information.

RETENTION OF YOUR PERSONAL INFORMATION
ENTRUST retains Personal Information about you for business purposes; this information is retained pursuant to our Records Retention Schedule.  Our customary retention of job applicant information is a period of years after a hiring decision is made or after an individual terminates or retires from employment, except when a legal obligation to preserve information exists.

CALIFORNIA RESIDENTS’ PRIVACY RIGHTS
If you are a California resident, you have a right to inquire about the personal information we collect, use, disclose and sell about you.  You also have the right to request deletion of, correction of, and access to this personal information, subject to certain limitations.

To submit a request, you, or an authorized agent, may:
• Call us at this Toll-Free Number 1-844-325-7665 or
• Send an email to help.desk-HR@entrustsol.com

You should include your name, address, email address (if you want to receive our response via email) and a description of the request.

APPLICABILITY
We reserve the right to amend this Notice from time to time at ENTRUST’s discretion.

ENTRUST’S PRIVACY POLICY
A copy of ENTRUST’s Privacy Policy can be found here.